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#How to use spss 23 full#
#How to use spss 23 code#

Even if your workbook only has a single sheet, you must still tell SPSS which sheet you want to read in. The /SHEET=name '' line tells SPSS which sheet of the workbook to read in.

#How to use spss 23 full#

The path should use backslashes (\), and should include the full name of the file (including its extension) after the last backslash. The /FILE='' line tells SPSS the exact location of the file on your computer (which goes between the quotation marks).

#How to use spss 23 code#

The most important lines in this code are /FILE='' and /SHEET=name ''. If you are reading an *.xls file, use /TYPE=XLS. Note: If you are importing an *.xlsx file, use /TYPE=XLSX. The general syntax is: GET DATA /TYPE=XLSX Here is an example of how sample data appear in SPSS once the data have been imported:Īlternatively, you can import Excel files into SPSS using syntax, instead of using the dropdown menus. The Maximum width for string columns option determines how wide a string variable should be it is suggested to keep the default value unless you have a reason for altering it. The meaning of Read variable names from the first row of data checkbox, the Worksheet dropdown, and the Range box are the same as above.

If you are using SPSS version 24 or earlier, you will instead see the Opening Excel Data Source window: It is suggested to keep the default value unless you have a reason for altering it. You may also specify the range of rows/columns to import if you wish.

This is optional, but is often convenient, since leading and trailing spaces can appear invisible to the user, but cause SPSS to think that otherwise identical strings are distinct. The former will remove any whitespace characters that appear at the start of the string, and the latter will remove any whitespace characters at the end of the string. The options Remove leading spaces from string values and Remove trailing spaces from string values only affect variables that are imported as strings.If your variable names are in the first row of data, select the Read variable names from the first row of data check box.(If you have not assigned names to the sheets in your Excel workbook, the labels you see here will usually be Sheet1, Sheet2, Sheet3, etc.) You can only import one sheet from your Excel file at a time.

In the Worksheet dropdown menu, select the sheet from your Excel workbook that contains your data.

If you are using SPSS Version 25, the Read Excel File window will appear. In the screenshot example above, “Excel” is selected as the file type, so only Excel files in the current folder are visible. The file name will appear in the File name field. If you do not specify the type of file that you wish to open, your file will not appear in the list of available files. In the Files of type list select Excel (*.xls, *.xlsx, *.xlsm) to specify that your data are in an Excel file. Once the data in your Excel file is formatted properly it can be imported into SPSS by following these steps:Ĭlick File > Open > Data. Here is an example of what properly formatted data looks like in Excel 2010:

Missing values for string or numeric variables have blank (empty) cells, or an appropriate predetermined missing value code (such as -999).

Anything that is not part of the data itself (e.g., extra text, labels, graphs, Pivot Tables) should be removed.

The data should begin in the first column, second row (beneath the variable names row) of the spreadsheet.

Variable names should include ordinary letters, numbers, and underscores (e.g., Gender, Grad_Date, Test_1) and not include special characters (e.g., " Graduation Date" would not be a valid variable name because it contains a space).

The spreadsheet should have a single row of variable names across the top of the spreadsheet in the first row.

To import data from an Excel spreadsheet into SPSS, first make sure your Excel spreadsheet is formatted according to these criteria: